Last updated: December 27th, 2019
The privacy of your data — and it is your data, not ours! — is a big deal to us. We’ll only ever access your account to help you with a problem or squash a software bug. We’ll never open any uploaded files unless you ask us to. We log all access to all accounts by IP address, so we can always verify that no unauthorized access has happened for as long as the logs are kept.
When you sign up for Speakbox or Speakbox Care, we ask for your name, company name (if applicable), and email address. That's just so you can personalize your new account, and we can send you invoices, updates, or other essential information. We’ll never sell your personal info to third parties, and we won’t use your name or company in marketing statements without your permission, either.
When you pay for Speakbox Care, we ask for your credit card and billing address. That's so we can charge you for service, calculate taxes due, and send you invoices. Your credit card is passed directly to our payment processor and doesn't ever go through our servers. We store a record of the payment transaction, including the last 4 digits of the credit card number, for account history, invoicing, and billing support. We store your billing address to calculate any sales tax due in the United States or Canada, to detect fraudulent credit card transactions, and to print on your invoices.
When you write Speakbox or Speakbox Care with a question or to ask for help, we'll keep that correspondence, and the email address, for future reference. When you browse our marketing pages, we'll track that for statistical purposes (like conversion rates and to test new designs). We also store any information you volunteer, like surveys, for as long as it makes sense.
The only times we’ll ever share your info:
You may have heard about the General Data Protection Regulation (“GDPR”) in Europe. GDPR gives people under its protection certain rights with respect to their personal information collected by us on the Site. Accordingly, Speakbox recognizes and will comply with GDPR and those rights, except as limited by applicable law. The rights under GDPR include:
Many of these rights can be exercised by signing in and directly updating your account information. If you have questions about exercising these rights or need assistance, please contact us at firstname.lastname@example.org.
As part of the services we provide, and only to the extent necessary, we may use certain third party processors to process some or all of your personal information. For identification of these processors, and where they are located, please see our Subprocessor listing.
Speakbox won’t hand your data over to law enforcement unless a court order says we have to. We flat-out reject requests from local and federal law enforcement when they seek data without a court order. And unless we're legally prevented from it, we’ll always inform you when such requests are made.
All data is encrypted via SSL/TLS when transmitted from our servers to your browser. The databases and databases backups are also encrypted at rest. Data isn’t encrypted while it's live in our database (since it needs to be ready to send to you when you need it), but we go to great lengths to secure your data at rest—you can read more about that on our security page.
For more information about how we keep your information secure, please review our security overview.
To help with our marketing efforts, we use a set of tools to communicate updates and important messages and stay in contact with you in your journey with Speakbox.
See the list of tools we use for marketing purposes on our list of third-party services we use.
To understand how you use Speakbox and help guide our decisions on future features and functionalities, we use a set of tools to observe events occuring in Speakbox.
See the list of tools we use for analytics purposes on our list of third-party services we use.
To ensure we run Speakbox applications as smoothly as we can, we use a set of tools to log the activity of our systems and monitor load.
See the list of tools we use for logging and monitoring purposes on our list of third-party services we use.
When you cancel your account, some of your data may be kept for up to 10 years, to comply with Canada and United States laws about Personal Health Information. For more information about this topic, please contact us at email@example.com.
This Site is operated in the Canada and the United States. If you are located in the European Union or elsewhere outside of Canada or the United States, please be aware that any information you provide to us will be transferred to Canada or the United States. By using our Site, participating in any of our services and/or providing us with your information, you consent to this transfer.
Speakbox may update this policy once in a blue moon — we’ll notify you about significant changes by emailing the account owner or by placing a prominent notice on our site. You can access, change or delete your personal information at any time by contacting firstname.lastname@example.org.